Using privacy-conscious labels for office archive boxes
An archive box's external label does not need to reveal sensitive contents. Plan access and identification according to your organisation's rules.
Before you start
Agree codes with the archive owner. Keep personal or customer details in a restricted record instead of writing them outside.
Practical steps
- Number boxes by department and sequence.
- Record closed-package counts at handover points.
- Identify authorised recipients and the receiving area beforehand.
Checks on arrival
Place boxes in the new office according to the access plan. Report opened or missing packages to the responsible person and retain the records.
What to include in your quote request
Share equipment and furniture inventories, the new layout and working schedule. Assign responsibility for packing, technical disconnection, transport and setup separately. Confirm the service scope and delivery sequence in writing.
Office movingApply this guide to your move
Share your route and inventory so we can clarify the scope.